Unlike other products, SharePoint and Alfresco are multi-purpose platform that combine capabilities ranging from Collaboration, Document management, Business process management, Business Intelligence, Search, Social & more. It is imperative to have a skilled and experienced partner who can guide you through your collaboration journey.

We focus on familiarizing you with capabilities of the platfrom (SharePoint/Alfresco), the business use and application areas within your industry domain. We also help you map the features and functionalities of the platform against your business needs and use cases. The end goal is to create a all encompassing plan and roadmap to deploy the choice of your collaboration platform (SharePoint/Alfresco) in your environment.

Our end-to-end Collaboration Consulting services include requirement assessment and planning, farm design, technical implementation, and support, including training for both administrators and end users.

Service offerings

Discovery and Roadmapping

The Discovery phase focuses on understanding your overall Business & Program objectives and then following it through to specific functional and non-functional requirements. A detailed analysis is conducted which covers the complete spectrum of the defined audience who would use the system. The objective always being, successful delivery of the said program for both- enterprise and end user.

  • Requirement assessment and gap analysis
  • Information Architecture
  • Conduct stakeholder interviews to capture business goals and directives
  • Capture stakeholder objectives through questionnaire specifically designed for the engagement
  • Conduct SharePoint enablement sessions to educate end users
  • Conduct workshops to capture functional and non-functional requirements
  • Capture baseline values for ROI tracking
Post feasibility study and analysis, we will come up a detailed execution approach & plan. The Report includes our recommendations and best practices to be followed.

  • High level Project planning and road map
  • Communication plan
  • User training and adoption plan
  • Infrastructure requirements
  • Topology design
  • Governance plan

Upgrade and Migration Consulting

A version upgrade or migration is a major challenge for organizations who have invested in SharePoint/Alfresco extensively. Each new edition of provides new features which has potential to improve your business case. Having built several applications and customized SharePoint as per each business need, it becomes imperative to migrate these functionalities to the future platform. Not to mention the effort, risk and cost involved.

The complexity is even higher when you want to migrate from another existing solution platform to SharePoint/Alfresco. IONIT has helped several clients migrate their environment from one version to the next and from on-premise to hosted model or to Office 365.

The Pre upgrade analysis will help us identify the risks that need to be handled for successful execution of the project. During the assessment phase, if any changes are needed in the implemented Information Architecture, the same is evaluated. Our deliverables will include:

  • Information Architecture
  • High level solution design
  • Effort and schedule approximation

During this phase, the existing application is thoroughly reviewed for possible enhancements that add value to the respective business solution and is considered in the new SharePoint design. The migration project can range from simple migration of content from file system or can be as complex as recreating the functionality of an existing ageing solution. Our deliverables will include:

  • Business objectives & Critical success factors
  • Information architecture for SharePoint solution
  • Current application assessment
  • High level solution design
Based on findings during the assessment phase, we will create a detailed Upgrade/ Migration plan. We will also provide a recommendation if certain applications need to be rebuilt or enhanced to best utilize capabilities of the future platform. Our deliverables will include:

  • Migration approach & methodology
  • Risk identification and mitigation plan
  • Effort and schedule approximation
  • Upgrade/Migration plan

Assessment and Advisory

Organizations are always looking to improve the way work gets done in their respective departments & functions. Many also have business improvement needs identified, but are unsure about technology platforms & its capability.

Our Assessment & Advisory consulting is designed for organizations who wish to extend the usage of either Microsoft SharePoint or Alfresco across the enterprise. The engagement focuses on identifying potential areas where SharePoint/Alfresco can be used. We leverage our experience and expertise from various industry domains to recommend use cases and application areas.

Assessment phase focuses on understanding functional and non-functional business requirements and finding solutions to identified pain points, together with its implications on supporting systems or applications it may need to integrate with.

  • High Level requirement study
  • Gap analysis
  • Demonstration of SharePoint/Alfresco capabilities
Advisory phase provides recommendations based on findings from the Assessment phase. The objective is to provide a detailed Implementation Approach, Cost & Plan.

  • Implementation Approach & Methodology
  • Project Implementation Plan
  • Effort and Schedule Approximation
  • Solution Architecture
  • High Level Design
  • Project Implementation Plan
  • Effort and Schedule Approximation
  • Solution Architecture
  • High Level Design

Curious to know more ?

Venugopal Prabhoo

Venugopal Prabhoo

Principal Consultant - Collaboration Solutions

Venu is an engineering graduate from College of Engineering and has over 25 years of experience in Manufacturing and IT industries. He believes that true collaboration can be achieved when technology becomes an enabler. With his vast experience on both open source and proprietary systems he is an evangelist who plays the role of a consultant to help your organization achieve it true potential.